Introduction

The following outlines the steps for setting basic configuration of the StudentForms product for your institution. This includes settings for student account creation, ISIR correction processing and settings for the handling of user sessions for staff, students and parents. These settings are available to users with the Admin Role and can be found under Admin>School Settings.


TABLE OF CONTENTS


  • Click on the Basic Configuration tile


Account Creation and Management

This section allows you to determine the system behavior when your students create an account for StudentForms and the behavior of the student profile area of the student self-service portal.
  • Institution Office of Financial Aid - By default the field value displayed is "Office of Financial Aid." This setting allows a school to update the name to reflect the naming convention used by the school. The following areas have the merge field displaying the value: 

    • default task text
    • default upload help text
    • the welcome, all done, and congratulations messages
    • error codes (1010, 1011, 1005)


Transactions 

A transaction is the set of tasks required to complete a file (e.g. Verification, Dependency Override, SAP Appeal). When a student is completing tasks in student self-service, there is a final step to "Finish" the file. This locks the documents and adds the student's file to the file review workflow. In the Transaction section of Basic Settings a school can choose to automatically click the Finish button for files on the student's behalf after a predefined period of time. 


Enable Transaction Auto Complete: this switch controls whether or not the system will automatically auto-submit the entire transaction if all tasks within have been completed and submitted

  • Click "On" to activate automatic completion of a transaction.
  • Enter the number of hours from the completion of the last task that the transaction will be completed. If entering '0' hours, this will cause the file to be completed when the last task is completed. 
  • Please Note: This setting only clicks the final Finish button after the student has submitted all of their tasks. This setting does not click the submit button on individual tasks.

Enable Task Auto Submit: this switch controls whether or not the system will automatically auto-submit a task if all parts of the task are complete (web form completed, document uploaded, etc). If enabled, each night the system will look for all tasks that are completed but not yet submitted and auto-submit them all at once.

  • Click "On" to activate automatic submission of tasks.

    

Please note that if both Enable Transaction Auto Complete and Enable Task Auto Submit are enabled that each night any tasks completed but not yet submitted will be auto-submitted. If all tasks are now submitted from the nightly process, then the transaction will auto-submit afterwards based on the timed setting Auto Complete Transactions After.


Enable Subsequent ISIR Queue - When enabled, when a subsequent ISIR is received with unexpected changes go into a separate workflow. When not enabled, subsequent ISIRs with unexpected changes continue to re-open in the file review workflow. This is for transactions in a Verified status for 2019-2020 and beyond.

  • Click Save to update all changes to Basic Configuration settings. 


Please Note: Files go into the Subsequent ISIR workflow only if the transaction is in a Verified status at the time the subsequent ISIR with unexpected changes is received. If the transaction status is in processing corrections, the file continues to go into Reviewing File status in the File Review workflow. 



Related Articles:

Subsequent ISIR Workflow