Introduction

The My Documents page allows students to manage their documents in ScholarshipUniverse. 


Related

Students must first create an account for ScholarshipUniverse. For schools that do not have single sign on (SSO) for students to access ScholarshipUniverse may review how to create Direct Sign On (DSO) student accounts. 


ScholarshipUniverse > My Docs


To navigate to the My Documents page, click on My Docs in the left navigation menu.

 



On the My Documents page, the student has the following 2 tabs (each representing a different status):

  • Active: Documents, that the student has uploaded or created in their account, which are currently available to use while answering questions or submitting applications.
  • Inactive: Documents that the student has removed from their account. Documents that have been removed are still stored as they could be in use by applications. Documents that are inactive are not currently available to use while answering questions or submitting applications.


Details of each document include the following:

  • Name: The given display name of the student's document. 
  • Document Type: The type of document the student uploaded or created.
  • Last Modified: The date the document was last modified (or uploaded/created if no modifications have been made since).



Adding a Document

  • Step 1: Click the Add +button to open the Add Document modal.


  • Step 2: Enter a name for the new document in the Field Name text box. This name will be the display name for the file in ScholarshipUniverse.
  • Step 3: Select a Document Typeout of the following options:
    • Acceptance Letter
    • Application
    • Audio
    • Biography
    • Budget
    • Curriculum Vitae
    • Employment Info
    • Essay
    • Financial
    • Image
    • Link
    • Membership(s)
    • Other
    • Personal Statement
    • Recommendation Letter
    • Resume
    • Transcript
    • Video
    • Work Sample
  • Step 4: Add your document via one of the following methods:



Upload


Students can upload new document by clicking the Upload button.

  • Upload is available for the following document types:
    • Acceptance Letter
    • Application
    • Biography
    • Budget
    • Curriculum Vitae
    • Employment Info
    • Essay
    • Financial
    • Image
    • Membership(s)
    • Other
    • Personal Statement 
    • Resume
    • Transcript
    • Work Sample
  • After clicking the upload button, the student would select the file from the location it is stored on the computer.
  • A preview of the uploaded document will display after the student uploads a file.
  • If the student decides to not upload a document, they can click the Cancel button to return to the My Documents screen.
  • Clicking Submit will add the new document into the student's document library and return the student to the My Documents screen.



Compose


Student can create new documents for certain document types by clicking the Compose button.

  • Compose is available for the following document types:
    • Biography
    • Employment Info
    • Essay
    • Personal Statement
    • Resume
    • Work Sample
  • Composing a new document will open a rich text editor so the user can create a new document with formatting.
  • If the student decides to not compose a document, they can click the Cancel Composition button to return to previous Add Document modal.
  • Clicking Cancel will close the Add Document modal and return student to My Documents screen.
  • Clicking Submit will add the new document into the student's document library and return the student to the My Documents screen.



Link URL


Link URL allows the student to provide a link to documents or files, rather than uploading the file or composing a document. 


  • Link URL is available for the following document types:
    • Audio
    • Link
    • Video
  • Selecting a document type that is a link provides the student a box to copy the link URL.
  • Clicking Cancel will close the Add Document modal and return student to My Documents screen.
  • Clicking Submit will add the new document into the student's document library and return the student to the My Documents screen.



Request


Request is strictly for the Recommendation Letter document type. This allows the student to request a letter of recommendation. 

  • The student selects Request to open the Request Letter of Recommendation modal
  • Selecting the Cancel button returns student to the My Documents screen


  • The student enters the following:
    • Name of Requestee (required)
    • Requestee Email (required)
    • Personal Message (optional)
    • Deadline Date (required)
  • Clicking Submit sends the request for the letter of recommendation to the requestee and returns student to the My Documents screen
  • Clicking Cancel returns the student to the My Documents screen
  • Once a letter of recommendation is requested, it will display on the My Documents page as Pending
  • If the Requestee provides a letter of recommendation for the student, the document will no longer display as Pending on their list of documents
  • If the Requestee declines to provide a letter of recommendation for the student, the document will removed from their list of documents


Active Tab


On the My Documents Active Tab, the student has the ability to edit or delete(make inactive) documents.



Editing a Document

  • Click the Editbutton for the document you want to edit to open the Edit Document modal


  • The only edit the student can make is to the Field Name. Students cannot make a change to the Document Type field, or upload/compose a new document to replace the existing one.
  • Selecting the Copy for documents that the student composed within the add document modal creates a copy of the existing document that the student can edit.
    • Copy will appear in My Documents as same document name with version in parentheses.
  • Note: If a student clicks on the Edit button for a letter of recommendation document, they will see a different layout in the modal (shown below). 
    • Requestee Name: This is the person in which the student requested a letter of recommendation from.
    • Requestee Email Address: This is the email address the student provided for the requestee.
    • Status: The current status of the letter of recommendation request:
      • Completed: The requestee has provided a letter of recommendation for the student.
      • Pending: The requestee has not yet responded to the letter of recommendation request.
    • Deadline: The deadline the student set for the requestee to respond to the letter of recommendation request.
    • Personal Message to Requestee: The message the student sent in the letter of recommendation request to the requestee.
    • Letter of Recommendation Response: Requests in completed status, if the requestee has enabled the student to view the letter of recommendation they provided, students will be able to view the letter of recommendation here.



  • If the letter of recommendation is in a Pending Status, the student has additional actions they can take in the Edit Document modal.
    • Resend: The student has the ability to resend the request to the requestee
    • New Request: Opens the Request Letter of Recommendation modal


  • Clicking Cancel returns the student to the My Documents screen.
  • Clicking Save saves the edits the student made to the File Name and returns the student to the My Documents screen.


Delete Document


Clicking on the Deletebutton moves the document from the Active tab to the Inactive tab.


Inactive Tab


The student has the ability to Edit or Recycle(make active) an inactive document.



Editing a Document

  • Click the Editbutton for the document you want to edit to open the Edit Document modal


  • The only edit the student can make is to the Field Name. Students cannot make a change to the Document Type field, or upload/compose a new document to replace the existing one.
  • Selecting the Copy for documents that the student composed within the add document modal creates a copy of the existing document that the student can edit.
    • Copy will appear in My Documents as same document name with version in parentheses.
  • Note: If a student clicks on the Edit button for a letter of recommendation document, they will see a different layout in the modal (shown below). 
    • Requestee Name: This is the person in which the student requested a letter of recommendation from.
    • Requestee Email Address: This is the email address the student provided for the requestee.
    • Status: The current status of the letter of recommendation request:
      • Completed: The requestee has provided a letter of recommendation for the student.
      • Pending: The requestee has not yet responded to the letter of recommendation request.
    • Deadline: The deadline the student set for the requestee to respond to the letter of recommendation request.
    • Personal Message to Requestee: The message the student sent in the letter of recommendation request to the requestee.
    • Letter of Recommendation Response: Requests in completed status, if the requestee has enabled the student to view the letter of recommendation they provided, students will be able to view the letter of recommendation here.



  • If the letter of recommendation is in a Pending Status, the student has additional actions they can take in the Edit Document modal.
    • Resend: The student has the ability to resend the request to the requestee
    • New Request: Opens the Request Letter of Recommendation modal


  • Clicking Cancel returns the student to the My Documents screen.
  • Clicking Save saves the edits the student made to the File Name and returns the student to the My Documents screen.


Recycle Document


Clicking on the Recyclebutton moves the document from the Active tab to the Inactive tab.


Troubleshooting and FAQs

  • Where did my letter of recommendation document go?