This guide will give you an overview of setting up SIS integration with ScholarshipUniverse in order to transmit data to be used for review, awarding, and auto-answering matching requirements for students.

Your SIS data will be passed to Platform Management for processing, whether through CL Connect or manually uploaded into Platform Management, and your data is translated to Display Names that you will view throughout ScholarshipUniverse. That data is then transferred to ScholarshipUniverse and can be mapped to matching questions used to qualify students to scholarships and used to display information in the review process.

Data Field Mapping

In order to get started, an Admin user will need to begin mapping the data fields coming from your SIS file to a display name that will be used in ScholarshipUniverse. You can include as much information in the file as you want, the only requirements being that it contains the student ID to use as a unique identifier in order to associate the data to your students and it must include the award year, first name, and last name, as data may change year-over-year.

To plan your mapping strategy, you should consider the following scenarios where your SIS data may be used within the application:

  • What data may be used to auto-answer matching questions on behalf of your students?
  • What data would you like the ability to display to your reviewers as they view applications?
  • What data may be needed to assist an award manager in disbursing awards?

Please refer to the Data Fields page to learn more about mapping you SIS data fields.

Please refer to the School SIS Data Import to learn more about the file layout and how to upload.

ScholarshipUniverse SIS Field Mapping

With the Data Field mapping complete in Platform Management, all active data fields are now carried over to ScholarshipUniverse to begin mapping to questions and review application sections.

  • In ScholarshipUniverse, navigate to Settings > Integration > SIS Field Mapping
  • The grid is filtered by Active and Unmapped. You will want go through the Unmapped tab to view all of the data fields you wish to use in ScholarshipUniverse

  • For each field you want to activate for use, click the Map iconto move it to the Active status
    • Moving a field to active status will open then Map SIS Field modal
    • Select the Category of SIS data this field belongs in (Academic, Admissions, Finance, Miscellaneous)
    • By default all fields will display in the review application sections in alphanumeric order, but you may choose the display order by selecting “Let Me Choose”, which will then allow you to select a value from 1-999; if more than one value have the same display order, the tie-breaker will be based on alphanumeric
    • You can select a Question that the SIS data will answer on behalf of the student
      • The Question Search will allow you to find and select the question you wish to associate to
      • Document and text field answers are not used for matching and cannot be mapped to
      • The following SIS data types can be mapped to specific question types:
        • Boolean Data: Yes/No question type only
        • Numeric Data: Numeric and Integer question types
        • String Data: Yes/No, Numeric, Integer, Date and List question types
        • Date Data: Date question types only
        • Object Data: object data cannot be mapped to any question types
    • If you map your SIS Field to a question, a few additional options appear:
      • You can use Select Question to map to a different question
      • You can use Remove Question to unmap a question from the SIS field
      • You can determine whether the student can override SIS data by answering question or not using the Answer Option selection
        • SIS Data Locks - does not allow student to edit the question if SIS data has already answered the question
        • Allow Student Override - allows student to edit the question if SIS data has already answered the question
    • Additionally, if you've mapped you SIS Field to a list type question, an additional tab called Answer Mapping will become available. Because SIS data not result in an exact match to the list values found in ScholarshipUniverse, you can use this tab to map the expected SIS values to the ScholarshipUniverse values.
      • From the top, you have a drop down you can choose which ScholarshipUniverse value you wish to map to. Clicking Add will bring that value down to the list. From there you can type in the SIS Value.
      • You may click Add All to add a record for each ScholarshipUniverse value to map to.
      • At any time you may select the Trash Can icon to remove any mapped records.
      • You can map as many SIS Values to a ScholarshipUniverse Value as needed, but you cannot map multiple ScholarshipUniverse Values to the same SIS Value.
    • Click Save to commit your selections and move the field to Active
  • The Active tab will summarize each active field, the category it belongs in, the display order (if any), and the question it is associated to (if any)

  • Click on the Edit icon if you wish to make changes to a data field
  • Click the Unmap icon if you no longer want to use the field for anything

You won’t be able to add or remove data fields from this grid, but can manage what’s available by clicking the Data Field Definitions link on the top right corner, which will navigate directly to the Data Fields mapping page in Platform Management.

NOTE: You’ll notice that once you’ve made your first update, whether editing or deactivating an existing record or creating a new one, that a new button will appear next to the Add button called Restore Defaults. If used, this will restore all of the data field mapping back to the original defaulted mapping records and erase any custom mapping records you have added.

Related Articles:

Question Personalization:

Manage Pools (review process):

Review Application:

Award Views: