The Batch Applications report is used to batch and print student applications for review outside of ScholarshipUniverse. Print applications include the application submitted by the student as well as documents submitted as part of the application process (i.e. resumes, letters of recommendation, etc).


Batch Applications can be access within the Reports page by users assigned either the Admin and Review Manager role.


Please note that only applications tied to scholarships currently in Open, On Hold, Ready to Review, Reviewing, and Awarding status will be found. It is possible to see the same application listed multiple times - one for each new version published; only scholarships tied to that specific version will be allowed for selection. An Application and at least one Scholarship must be selected to run the report.


When requesting the export, the user will be given the choice to filter options by:


  • Application (required) - any application version tied to a scholarship currently in Open, On Hold, Ready to Review, Reviewing, and Awarding status 
  • Organization (optional) - this includes any organization(s) the user is associated to and filters down scholarships that can be selected
  • Department (optional) - this includes any department(s) the user is associated to and filters down scholarships that can be selected; only appears if selected Organization has departments within
  • Award Year (optional) - this includes active award years and filters down scholarships that can be selected
  • Scholarship (at least one required if an Organization is not selected) - scholarship candidate roster a user wishes to pull from; can pull from multiple scholarships
  • Export (required)- select to pull Application and Documents, Applications only, or Documents only
    • If Application and Documents or Applications Only is selected, Application Format has user choose between an html or CSV format
      • HTML groups all applications into a HTML file; when printing, applicants will be separated by page (this looks like a traditional application to review)
        • If HTML is selected, users have the ability to also include the SIS data mapped to the following categories: Academic, Admissions, Finance, Miscellaneous
          • For any section selected, all fields assigned to that section will appear for all students who have any SIS data in that section
            • Please note that if a user pulling the report does not have the High Sensitive Data Manager role, any SIS Data Field flagged as high sensitivity and any questions mapped to a high sensitivity field will have their values masked with a "***"
            • Please note that if a user pulling the report does not have the Medium Sensitive Data Manager role, any SIS Data Field flagged as medium sensitivity and any questions mapped to a medium sensitivity field will have their values masked with a "***"
            • All low sensitivity data fields and questions mapped to low sensitivity fields can be seen by any user who pulls the report
          • The award year of SIS data pulled depends on the award year associated to the scholarship(s) selected; if all scholarships selected are for the same award year, only that award year's SIS data will be pulled; if more than one award year is found, multiple columns of SIS data may be found
      • CSV creates a row for each applicant, including the student ID, name, application, selected scholarships, and a column for each question
    • If Application and Documents or Documents Only is selected, Document Collection has user choose whether to collect All documents submitted for the application or have the ability to select ONE document type to collect
      • Letters of recommendation are formatted as PDFs
      • Documents composed by the student (i.e. resumes) within the application are formatted as image files
      • Hyperlinks are provided in a text file
      • All other documents uploaded by the student will be in their original format
  • Submitted By (optional) - users can pull applicants based on the date submitted; all applicants who submitted their application before or on the date selected will be included


When the user has selected an Application and at least one Scholarship, clicking Submit will generate the export. Once the batch application process has been completed, the user will receive an email with a download link to access the export. If Applications and Documents is selected, a separate email is sent for the applications and one for the documents.


Please note that the export will come in the format of a HTML file - this is automatically opened by the user's preferred internet browser. The appearance of the file when viewed in a browser may look like applications are squished together, but printing the file will correctly separate applications by pages so that two students will never be found on the same printed page.


Please note that based on the combination of students and documents being pulled, the entire process may vary in length to complete. Larger loads of applicants and/or documents can have longer processing times.