Introduction

Scholarships can differ in purpose, whether they may be merit-based, need-based, aimed towards specific programs/majors, or even used as emergency funding - the list goes on. This purpose is often the driver around the strategy of how students are notified, how these candidates are selected and how the funding is distributed. ScholarshipUniverse offers a variety of ways institutions can offer scholarships to students, managed on a per-scholarship basis using the Application Method field.


For more information about building a scholarship, please review the Scholarships article.



Internal Application

The Internal Application selection is used to require an application to be completed by eligible students who have met the matching requirements of the scholarship. The application is available to be submitted during the scholarship's cycle - during this time the applications submitted can be viewed by school users, but are not available for the review and scoring process. Once the cycle has ended, all of the applicants are ready to be allocated and reviewed by a review committee. Once the reviews have been finalized, the roster of candidates from the final round of reviews will be available to begin awarding.


This method greatly revolves around the scholarship's cycle as that controls the open and deadline date for applying. It has the most steps from publish to awarding but has the strongest review process.


Internal Application Lifecycle



No Application - Direct Award

The No Application - Direct Award selection is used to build a roster of eligible students who meet the scholarship requirements and immediately begin awarding. This method is strictly driven by data based on the answers (whether answered by the student or through the Student Information System import), auto-matches students who meet all of the requirements of at least one matching group, and does not require students to submit applications or go through a review process. Paired with the SmartRank feature, this allows institutions to efficiently distribute funding in a timely manner.


This method does not depend on the scholarship's cycle; immediately upon publishing, a roster of eligible students is generated and the scholarship is pushed to Awarding status. It has the least amount of steps from publish to awarding.


No Application - Direct Award Lifecycle


The auto-match process that generates the roster can evaluate data based on students' current match answers or award year specific student information system (SIS) data. At the time of adding matching requirements to a scholarship, users have the choice to have requirements evaluated against the scholarship award year SIS data. This will only review questions that have been mapped to SIS data - any question not mapped will default to using the match answer provided by the student.


  • If the scholarship is set to use SIS data for auto-matching, the system will review each mapped question to see if a student has SIS data for that question for the scholarship award year
    • If a student has a value for that award year, it will be evaluated
    • Else the student does not have a value for that award year and will check for a match answer (provided by the student or SIS auto-answer)
      • If the student has a match answer for the question, it will be evaluated
      • Else the student does not have a match answer and cannot be matched to the requirement group
  • Else the scholarship is not set to use SIS data for auto-matching and the system will review all questions based on the match answer (provided by the student or SIS auto-answer) 
    • If the student has a match answer for the question, it will be evaluated
    • Else the student does not have a match answer and cannot be matched to the requirement group




Internal Application with Continuous Awarding

The Internal Application with Continuous Awarding selection is a hybrid method of the two above. While it requires an application to be completed by eligible students who have met the matching requirements of the scholarship, institutions are allowed to view the applications and begin awarding while the application is open. This is all managed within the scholarship and does not require a committee review.


This method greatly revolves around the scholarship's cycle as that controls the open and deadline date for applying. Based on the purpose of the scholarship, individual cycles for these scholarships may be preferred.


Internal Application with Continuous Awarding Lifecycle