Institutional data field tags are tag fields used in multiple responses to place a defined value into a response. For example, many global responses will have a tag to pull in your institution's name. Rather than forcing institutions to find, review, and edit all the responses referencing the name, they can define the name they would like to display in one place where it will then be used in all of the responses using that tag. This is used to help reduce the amount of edits needing to be done across responses. Admin users can manage Institution Data Fields in Settings > Institution Data Fields.

How Institutional Data Field Tags Are Used

Responses can use institutional data field tags in the form of "{{i:tag}}" where the "i" represents institutional data field and the "tag" represents the name of the tag. When adding or editing responses, a list of tags can be found and inserted into a response with ease (see the Add/Edit Responses article for more information).

When a student asks a question that returns a response with an institution tag, the response looks up what the defined value is for that tag and displays that value in its place. 

For example, student asks a question where the response includes a tag for the school name so that it displays to the student. The response may be set up as:

"{{i:School Name}} is a proud partner of the National Society of Leadership and Success."

By mapping the value "CampusLogic University" to the {{i:School Name}}, any response will now display "CampusLogic University".

"CampusLogic University is a proud partner of the National Society of Leadership and Success."

Managing Institution Data Fields

By default the Institution Data Fields page contains global tags waiting for your institutions input. These tags are already being used in global responses and will need a value generated, otherwise giving a student the generic Institution Data Field Missing response (see the Basic Settings article). Future global tags may be added over time and require additional values to be added.

Your institution is also welcome to generate custom tags that can be used in institutional responses. Note that creating a tag for just one response may not be as impactful, especially if your list begins to grow with custom tags used for one-off responses. Tags should be intended for many responses dependent on the same value.

When viewing the Institutional Data Fields page, you can distinguish tags by the World icon to represent global institutional tags, and the School icon to represent your institution's custom tags.

  • Click on the Add button to create a new tag or click the edit icon to manage an existing global/custom Institutional Data Field tag.

  • Add/edit the Name of the tag; this will be the name displayed for reference when adding this tag to a response (see the Add/Edit Responses article for more information)
    • Make sure the name is clear and concise to reduce any confusion for users wanting to add the tag in a response
    • Note that global tags cannot have the name edited due to being tied to global responses¬†
  • Add/edit the Group name; this is used to categorize tags for quick reference and filtering
    • Global tags can have the Group name edited to your institution's preference
  • Add/edit the Value; this will be the value the student is given in place of the tag within a response
    • Values are a string type of data, which can be used for numeric values, text, and use special characters

Please note about deletions:

  • Global institutional tags can never be deleted because they are tied to global responses
  • If you plan on deleting a custom tag, please verify that all customized content (whether custom responses or global response overrides) has been updated before the removal - if not, student's receiving a response with the tag will receive the generic Institution Data Field Missing response

Related Articles