Institutes may deem that specific information provided within the VirtualAdvisor chat is sensitive data - it is information that shouldn't be available for all users to view. Institutes can manage what SIS data they wish to keep hidden for the majority of users and advisors in a conversation with a student can select which responses from either side should be marked as sensitive. When viewing conversations, responses carrying information marked as sensitive will be hidden from users unless a user has the Data Sensitive Manager role allowing viewability.
Setting SIS Data As Sensitive
Institutes can determine which of the SIS data fields imported into PlatformManagement are considered sensitive and manage the settings to hide any response containing a sensitive SIS tag.
Please review the Data Fields article for more information about Data Field management. Only Admin users can access and manage these fields. The following instructions provide guidance on how to update specific fields to be considered sensitive.
- Navigate to PlatformManagement > Integration > Data Fields
- Click on the Edit (Edit Pencil Icon) on any data field to open the Edit Data Field Modal
- Select the Sensitive Information check box to mark a field as sensitive
A couple of notes on adjusting Sensitivity:
- It takes 15 minutes for the sensitivity adjustments to update. Some conversations may not redact sensitive responses during the update time.
- Sensitivity redacts messages at the time they are created. Setting a data field as sensitive does not retroactively redact responses from past conversations. The same effect goes when removing sensitivity to a data field - any response already redacted in previous conversations will stay hidden.
Manually Selecting Responses As Sensitive
When conversing with a student in Advising > My Conversations, advisors can manually select responses to be redacted as sensitive information.
The other method of marking an advisor's own response as sensitive is in the response toolbar at the bottom of the conversation section.
Sensitive Fields In Conversations
Once a SIS Data Field has been flagged as sensitive, any response from VirtualAdvisor that contains a tag to generate that SIS value will now be redacted from viewing on the institute side. Students are not effected as will see the response as expected. The only way a school user can view sensitive responses is if they are assigned the support role Sensitive Data Manager. These user can see redacted messages.
User Without Sensitive Data Manager Role Viewing Sensitive Response
User With Sensitive Data Manager Role Viewing Sensitive Response
Please review the Employee Roles article for more information about managing roles.